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Immigration & Visa Document Certification Melbourne

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  • Corporate Notary Services Melbourne
In simple terms

“A copy that an authority overseas will accept exactly as if it were the original.”

Service Overview

Visa support documents

A certified true copy is a photocopy or scan of an original document that a notary public has compared against the original, side by side, and then stamped, signed and sealed with a formal declaration that the copy is faithful. The copy itself becomes a legal document carrying the notary’s registered seal — the same seal that DFAT and foreign embassies recognise.

Side-by-side check

We sight the original and the copy in person.

Notarial seal

Embossed and signed on every page of the copy.

Register entry

Recorded in our notarial register — kept seven years.

Apostille-ready

Accepted at DFAT for the next step in legalisation.

Verification

Identity certification

Identity certification helps confirm the authenticity of personal identification documents for legal, corporate, banking, and overseas purposes. We certify passports, driver licences, and other identity documents in accordance with Australian and international requirements

01

Visa & Migration Applications

Embassies and immigration departments overseas accept certified copies of passports, birth certificates and police checks so the applicant retains the original throughout the process.

02

Overseas Study Enrolment

Foreign universities and credential evaluators require certified copies of degree parchments, academic transcripts and English-language test results — never the originals.

03

Employment Abroad

Employers in the Gulf, Asia and Europe ask for certified copies of qualifications, professional licences and references as part of the visa-sponsorship and background-check process.

04

Foreign Bank Accounts

Opening a bank account, brokerage or trust overseas almost always requires certified copies of ID, proof of address and — for companies — the certificate of incorporation and ASIC extract.

05

Property Transactions Overseas

Buying, selling or inheriting property in another country: foreign land registries and conveyancers want certified copies of ID, marriage certificates, wills and powers of attorney.

06

Foreign Court & Probate Matters

Overseas courts and probate registries treat a notarised certified copy as admissible evidence — useful for affidavits, succession, divorce recognition and contractual disputes abroad.

Unsure if you need an original or a certified copy? Send us a photograph of the request from the overseas authority — we’ll read the requirement and confirm exactly what is needed before you book in. Ask for a free check →

Notary's Role

Sponsor documents

A notary public is a public officer whose signature and seal are registered with DFAT and with foreign authorities. That registration is what makes the rest of the legalisation chain possible — without it, DFAT has nothing recognised to authenticate.

01

Visa Sponsorship Documents

Preparation of required documents to support visa sponsorship applications.

02

Financial Support Declarations

Official confirmation of financial responsibility for sponsorship purposes.

03

Invitation & Guarantee Letters

Official letters confirming invitation and responsibility for support.

Verification

Family documents

Identity certification helps confirm the authenticity of personal identification documents for legal, corporate, banking, and overseas purposes. We certify passports, driver licences, and other identity documents in accordance with Australian and international requirements

01

Family Relationship Proof Documents

Embassies and immigration departments overseas accept certified copies of passports, birth certificates and police checks so the applicant retains the original throughout the process.

02

Overseas Study Enrolment

Foreign universities and credential evaluators require certified copies of degree parchments, academic transcripts and English-language test results — never the originals.

03

Employment Abroad

Employers in the Gulf, Asia and Europe ask for certified copies of qualifications, professional licences and references as part of the visa-sponsorship and background-check process.

04

Foreign Bank Accounts

Opening a bank account, brokerage or trust overseas almost always requires certified copies of ID, proof of address and — for companies — the certificate of incorporation and ASIC extract.

05

Property Transactions Overseas

Buying, selling or inheriting property in another country: foreign land registries and conveyancers want certified copies of ID, marriage certificates, wills and powers of attorney.

06

Foreign Court & Probate Matters

Overseas courts and probate registries treat a notarised certified copy as admissible evidence — useful for affidavits, succession, divorce recognition and contractual disputes abroad.

Unsure if you need an original or a certified copy? Send us a photograph of the request from the overseas authority — we’ll read the requirement and confirm exactly what is needed before you book in. Ask for a free check →

By Destination

Board resolutions

Every embassy has its own paperwork, fees and stamp protocol. Below are the requirements we encounter most often — drawn from current consular practice in Canberra and the destinations’ own ministries of foreign affairs.

CN

Embassy Legalisation

People's Republic of China

Authority

Chinese Visa Application Service Centre, Canberra

Processing

4–7 business days, express 2 days

Fee range

AUD $90–$210 per document

  • DFAT authentication issued first (apostille not accepted)
  • Original notarised document + 1 photocopy of every page
  • Completed CSVAC G1 application form per document
  • Some documents require Chinese translation pre-submission

AE

Apostille Only

United Arab Emirates

Authority

MoFAIC, UAE — accepts apostille since 2022

Processing

1–2 business days at DFAT

Fee range

DFAT $99 + service fee

  • UAE joined the Hague Convention — embassy step no longer required
  • Apostille must be in English; certified Arabic translation often requested in-country
  • Some Emirati authorities still ask for embassy stamp — confirm with the receiving party

SA

Embassy Legalisation

Saudi Arabia

Authority

Royal Embassy of Saudi Arabia, Canberra

Processing

5–10 business days, no express option

Fee range

AUD $130–$280 per document

  • DFAT authentication required prior to embassy submission
  • Educational documents must be verified by the Saudi Cultural Mission first
  • Commercial documents must be stamped by Australia–Arab Chamber of Commerce
  • Arabic translation required for almost all submissions
Book Now

Book Your Request Immigrations Documents Appointment

Tell us about your document and destination. We’ll come back with a fixed quote and an appointment slot — usually within two hours during business hours, and the same day on after-hours requests.

Call Us Directly

(+021) 4825 658 · Monday–Friday, 9–5

Email the Practice

support@domain.com · response within 2 hours

Visit Our Chambers

Jl. Raya Kuta No.70, Kuta · By appointment

After-Hours & Emergency

Evenings & weekends by arrangement

Request Immigrations Documents Appointment

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